About this policy
The company “Mavromatis Employment Bureau Ltd” (hereinafter referred to as the “Company”) collects and processes personal data for the provision of recruitment and employment services from countries within and outside the European Union, with the purpose of filling job vacancies in Cyprus as well as meeting household needs.
This “Data Protection Policy” includes all the information that the Company is obliged to provide to you, as the data subject, regarding the personal data it collects and processes as the data controller, in accordance with the law and the General Data Protection Regulation, Regulation (EU) 2016/679 (“GDPR”).
This “Data Protection Policy” is attached to the documents entered into between our Company, as a private employment agency, and you. By signing the relevant documents, you confirm that you have read and understood this Privacy Notice.
What data we collect
The personal data and special categories of data that we collect from you are the following, which constitute the necessary information and documents for us to be able to serve you in accordance with the relevant legislation (as well as other legal and vital interests):
Personal data
- Full name
- Gender
- Address
- Phone number
- Email (where applicable)
- Identity card / passport / residence permit number
- Copies of identity card / passport / residence permit
- Nationality
- Tax payment certificate (where applicable)
- Social insurance number / employer registration number
- Copy of salary statement and/or insurable earnings from the Social Insurance Services
- Marital status and family members’ details (spouse and dependent children)
- Copies of children’s birth certificates
- Employer’s and spouse’s payslips (where applicable)
- Bank account (IBAN)
- Signature
- Spouse’s signature (where applicable)
- Medical certificates (where applicable)
- Benefit receipt certificates (where applicable)
Special categories of data
- Racial or ethnic origin
- Religious beliefs
- Biometric data and health data, except in special cases (for example, when you have given full consent or when processing is required for reasons of substantial public interest under EU or national law)
- Personal data relating to criminal convictions and offences
Purpose of collection
The purposes for which we collect and use your personal data are the following:
- A) Submission of an application to the Civil Registry and Migration Department on behalf of the client for a work permit for personnel from countries outside the European Union, for all of the following cases:
- Issuance of entry permit, registration and issuance of temporary residence permit
- Issuance of entry permit and temporary residence permit
- Issuance of temporary residence permit and registration
- Issuance of temporary residence permit
- Renewal of temporary residence permit
- Renewal of residence permit due to change of employer
- B) Recruitment and employment of personnel from countries within the European Union.
- C) Issuance of work permits for personnel from countries outside the European Union at the District Labour Offices on behalf of clients.
- D) Registration of the employer and employee with the Social Insurance Services.
- E) Issuance of mandatory insurance (health and employer liability) under applicable legislation on behalf of the client.
We do not collect any personal data beyond those listed above, and we do not use your personal data without your explicit consent.
You are not obliged to provide your personal data; however, if you do not, we will not be able to provide you with our services.
We do not use automated decision-making or profiling in the processing of your personal data.
Data storage
We process your personal data at the Company’s offices and branches. It is stored securely, in both paper and electronic form, in accordance with applicable legislation, with access granted only to authorised personnel.
For the storage and security of your personal data, the Company takes all necessary technical and organisational measures to ensure that processing is carried out in accordance with applicable legislation and the GDPR (controlled access, firewalls, antivirus software and similar measures).
Access to your data
Within our Company, access to your personal data is granted only to those who need it, with full confidentiality, and solely for the purposes listed above.
Outside our Company, recipients of your personal data may include third parties, natural or legal persons, who provide services to our Company in the course of their operations, such as technical service providers, IT service providers, and software provision and maintenance companies. Partners are selected very carefully, with the necessary checks performed and sufficient assurances obtained that appropriate technical and organisational measures are in place, so that processing is carried out in accordance with the GDPR and applicable legislation and your rights are protected.
Data retention
According to our Company’s policy, your data is retained only for as long as necessary to fulfil the purposes above, in accordance with applicable legislation, and always with your consent. We also keep your personal data for as long as necessary to comply with tax legislation, exercise our legal rights and generally safeguard our legitimate interests. After this period, your personal data is either destroyed or returned to you.
Your rights
If you believe that any of the personal data we hold about you is incorrect or inaccurate, you have the right to access, correct or delete it. You also have the right to restrict processing, to object to processing and to data portability. You can exercise your rights by contacting us on +357 22 107817 (Nicosia), +357 24 105705 (Larnaca) or +357 23 743019 (Paralimni).
If you wish to submit a complaint about the handling of your personal data, contact us by email at info@mavromatisservices.com or by phone. We will investigate your complaint and work with you to resolve it.
Contact us
Mavromatis Employment Bureau Ltd, Makariou III 19, shops 3–4, 6017 Larnaca, Cyprus.
Email info@mavromatisservices.com or call the Pancyprian line on 77776707.